Time card tools and resources

Record a week or a calendar period

Start with the period you actually need to record. A biweekly period is always fourteen days; monthly and semi-monthly records follow real calendar dates. A pay period does not replace the fixed workweek used for overtime.

• Weekly time card calculator

  Enter daily clock-in and clock-out times, deduct unpaid breaks, and review hours:minutes and decimal totals. Print, export CSV, or optionally sign in to save the record.

• Biweekly time card calculator

  Record fourteen days and review the two workweeks separately. With a weekly overtime rule enabled, a short second week does not erase overtime earned in the first.

• Monthly timesheet calculator

  Generate the actual dates of a month, including leap-year February. Weekly overtime estimates need complete adjacent-date hours when a workweek crosses the month boundary.

• Semi-monthly timesheet calculator

  Record days 1–15 or 16 through month-end. Use this for calendar halves, which can contain different numbers of dates, rather than a fixed fourteen-day period.

Handle split shifts, unpaid breaks or estimated pay

Choose a workflow that matches the punches you have. A gap between separate work periods is already excluded; do not also deduct it as an unpaid break. Enter only breaks that are actually unpaid.

• Multiple clock-in and clock-out calculator

  Add separate work periods within a day, such as 08:00–12:00 and 13:00–17:00. Those two periods total eight hours without another lunch deduction.

• Lunch break calculator

  Check elapsed shift time less an entered unpaid break. Use this for a straightforward shift-and-break calculation; it does not decide whether a break should be paid.

• Overtime time card calculator

  Configure daily or weekly thresholds and rate tiers, with an optional hourly rate for a pay estimate. The result applies your settings and does not determine legal overtime entitlement.

Convert a duration or read a clock time

Hours:minutes and decimal hours describe durations; AM/PM and military notation describe clock times. For example, 7:30 worked hours is 7.50 decimal hours, while 17:30 is a clock time meaning 5:30 PM.

• Decimal hours calculator

  Convert hours:minutes or a number of minutes into decimal hours, and decimal hours back into a duration. Select the displayed decimal precision and copy the result.

• Military time converter

  Convert one AM/PM clock time to 24-hour notation or back. Check noon, midnight and leading zeros; this converter does not calculate the duration between two times.

• Military time card calculator

  Enter work periods in 24-hour notation and total their paid duration after unpaid breaks. Use this when you need a timecard rather than a single clock conversion.

Use a paper record or spreadsheet

The template library has fifteen free downloads: five record types in PDF, Excel and CSV formats. Excel contains hour-calculation formulas; PDF and CSV records require manual totals. No format applies an overtime or wage rule.

• All free timesheet templates

  Compare weekly, biweekly, monthly, semi-monthly and employee timecard files. Choose PDF for handwriting, Excel for formulas, or CSV for manual entry and import.

• Weekly timesheet template

  Use seven dated rows for one workweek, with clock times, unpaid break minutes and totals. Read the cell-entry instructions before using the Excel worksheet.

• Biweekly timesheet template

  Use fourteen consecutive rows for a two-week record. The worksheet totals hours; it does not pool two workweeks into an overtime threshold.

• Monthly timesheet template

  Use a calendar-month worksheet or printable record. Excel creates the actual dates for the selected month; cross out unused date spaces on the paper form.

Need to check the method before entering your hours?

Browse the worked examples and timekeeping guides

Clock-only calculations do not adjust for time zones or daylight saving changes. Keep the original punches and review incomplete or invalid entries before using a total. Pay estimates depend on the settings and workweek information you provide.